Education is essential for a person's success; it implies that individuals exist to their full potential. With technological innovation and digitalization, the system of education all around the globe is continually shifting. A number of colleges are turning to online education. With the outbreak of the epidemic and the rise of online education, several institutions have begun to offer online exams. The argument over online vs. offline exams has begun.
What are the Differences Between Online and Offline Exams?
Online education is becoming more popular, and it is getting traction, particularly in higher education. The education system is modernizing and embracing the shift from traditional to online learning.
Offline exams, which are held in a school but under the monitoring of an examiner, are distinct from online tests, which are taken from the comfort of the candidate's home using technological devices.
➤ Characteristics of Online Exams
Online exams have a variety of methods and attribute that aid in the execution of all activities involved in conducting assessments in an online environment.
The following are the characteristics of online exams:
• Scheduling and Planning Automation
The online exam system should be able to handle the frenetic planning phase. It must be able to gather data from participants and create a timetable via its web portal, as well as analyze student requests, issue automated admission cards, assign tests as per subject, and track attendance on responses.
• Management of Question Banks
The program should include question banks, recommendation documents, and research links or Files on diverse topics during the exam preparation stages. The question banks must be dynamic, with appropriate media and text files. The presentation style should be interesting enough to grab individual pupils' attention.
• Time and Location Management
Both for academic educators and learners, online exams offer significant advantages in terms of geography and time. Students can take the course from any region they choose, using whatever electrical gadget they like, such as cell phones, computers, laptops, and so on. Exam times can also be modified according to the local standard time. Students can schedule their exam timelines whenever they like.
Candidates have been eligible to apply to almost any institution in different parts of the world, enroll in any programs of their preference, and attend lessons and tests at their leisure as a result of this technique.
• Designing an Assessment Framework
This tool aids in giving your evaluations the right shape and lucidity. It consists solely of establishing and organizing the several fixed grade groups with assessments. Any particular program will use a certain technique for grading its pupils. The Assessment Method will define whether it is internal or external.
• Exam Safety
For monitoring applicants throughout online exams, the online testing platforms supplied a number of security safeguards. These measures were created utilizing the most modern security protocols and algorithms available. These elements are intended to deter individuals from deceiving or engaging in any form of misconduct. It is difficult for applicants to cheat during an online exam given the presence of several types of virtual screening techniques such as image-based, voice-based, and video-based strategies.
Other security controls, such as a private browser, fraudulent object identification, audit monitoring, Chatbots, and so on, assist educational institutions conducting online exams to depend on and trust online platforms more.
• Integrating LMS
Users can include learning information such as documentation and video content into exams using live connections with an LMS. As a result, pupils can learn independently. Adjustments can be made by webmasters within the EC (exam committee), allowing for real-time modifications.
• Instant Evaluations
The assessment scores are the most important for a student's future career. As fast as the exams are delivered by the students within the specified time frame, the program instantly displays the results by computing negative marks, providing a discussion of each topic, as well as proper answers and advice. With all of these excellent features, the teacher's workload is much reduced, and they can potentially test and assess the system. Teachers can go into the app and score the pupils' scoring level on subjective sorts of questions. As a result, the application could handle all of the basic requirements for creating student report cards.
• Relevant Notifications
The automatic notification, SMS, and email notifications are delivered utilizing the online examination system since keeping parents informed about their student's school performance is also another critical aspect for educational establishments. Schools can set up and send notifications for things like exam dates, results reports, exam written reports, transcripts, regular projects, question banks, and other things connected to virtual assessment.
• Easy to Use and Error-Free
Nowadays, the instruments for administering online exams that are available online are relatively simple to use and can be operated by anyone. These tools have been thoroughly tested to ensure that they can be used by people of all ages.
The online tests are incredibly simple to administer and take. Even participants or teachers with limited technological knowledge can simply set up the system and present or grade online tests. Because these tools were created by some smart minds and are technically advanced, they have been thoroughly tested for any flaws. Any inaccuracies in these tools are properly examined.
Implementing online exams may be the most cost-effective option for institutions looking to cut costs. Institutions can save money on education such as halls, study material, worksheets, and exam supervisors by using online classes and assessments.
Administrative costs, such as storing answer sheets, and transporting question papers and answer papers into and out of the exam hall, are also reduced. The chance of question papers and answer sheets being damaged during shipping is also reduced. The applicants and the monitoring staff do not have to drive to the exam center, which helps them save money. Online exams are thus cost-efficient in certain aspects.
➤ Complications of Offline Examinations
• Cooperation Among Partners is a Challenging Issue
All levels of individuals linked with an institute/university/education facility are involved in the offline exam procedures. Teachers are in charge of creating the exam papers. Administrators are responsible for ensuring that the examination procedure runs smoothly and for managing the entire process from start to finish. Others are engaged in other elements of the work as well.
Coordination across all parties is quite difficult. It's not easy to get everyone together at the same time, frequently multiple times, to iron out details. It wastes time, diverts officials' attention away from their primary responsibilities, and reduces efficiency.
• Pen-and-Paper Tests are Time-Consuming and Resource-Intensive
Any physical or pen-and-paper exam method is more expensive simply because it requires more human resource management. The process becomes resource-intensive as additional human resources demand more transfer charges. It also needs increased infrastructure investments in conference rooms, as well as costs for refreshments, stationary, and other items.
• Scalability Issues, Concurrency, and Other Issues
Any offline examination is either limited by the scope of the project or prohibitively expensive, reducing revenue and reducing profits. Any project's economic health is crucial. Even if you pay a lot of money to organize a large-scale offline exam, you'll need to arrange them in stages so that your finite staff can devote themselves to them and provide the quality your institution expects. Alternatively, be willing to spend exorbitant fees to take the exam all at once.
• Limitations in Developing a Grading System
Another challenging aspect of conducting an offline exam is designing the grading system. It is assumed that the procedure will be carried out humanely. You must determine who will be evaluating how many entries and specify unmistakably the deadlines by which examiners must complete the grading procedure. It may take several sessions to set the process, clear up any uncertainties or concerns, and appease individuals who are irritated by the extra work.
➤ What are the Advantages of Online Exams for Academic Institutions?
As a result of technological advancements, education has gone beyond the confines of the classroom and a chalkboard to your touch.
Many educational institutions are now utilizing technologies to make operations such as applications, examinations, and fee payments. These features are available online so that they may be automated and easily tracked.
Using an online examination method has various advantages. Here are some of the advantages of online exams over paper exams that should persuade you to switch to an online exam system.
• Ecosystem Friendly
Standard Offline tests have negative environmental consequences. Given a large amount of paper waste, measures must be taken to reduce the use of natural resources. One of the benefits of an online examination system is that it significantly protects the environment in a universe where addressing the climate change disaster is our top priority. Nature no longer has to bear the burden of human reduced sensitivity, thanks to technological advancements. The negative environmental impact of chopping down trees for paper is obvious.
However, employing an online test system allows institutions and businesses to go paperless, eliminating the need to print exam papers and keep track of applicants.
• Quick Response Time
Everyone associated with the design, management, and evaluation of exams, from students to the university, understands the magnitude of the endeavor. One of the most important advantages of an online testing system is that it cuts down on the time spent monitoring the whole examination process. The exam system enables students and teachers to save time that would otherwise be squandered on mundane chores. Students can access the test and batch-wise assessments are made easier with the exam software's ability to add and integrate topics.
• Automated Reliable Systems
Online tests use Cloud technology to retain the questions materials, answer sheets as well as other materials. This is a significant benefit to the academic institution as they would not need to give any space for storage. Due to the prevalence of Cloud services, other dangers such as losing or damaging the documents are also avoided. Online exam systems also include mechanisms for verifying a candidate's identity while taking the exam online. Due to technological advancements, the applicant can be validated utilizing a variety of secure and reliable approaches.
➤ Constrictions of Online exams
• Tech Innovation Barriers
A new system's implementation may cause some minor inconvenience and require some user training. Any change from a typical to an online approach would necessitate some system upgrades on the part of educational institutions. However, educating both kids and instructors about the change is the best course of action. Students and teachers would learn about the new features and capabilities of an online testing system through such training.
• Internet connectivity Barriers
Internet access is a privilege for many individuals in remote regions. Many residents in distant communities are unable to purchase high-speed WiFi services. In remote locations, there are only a few service providers. The quality is not up to par. All of this has an impact on internet connectivity. As a result, problems like slow internet, power outages, and other concerns are rather typical in rural locations.
• Making Diagrams
Candidates must create drawings, maps, or charts to answer problems on exams in topics such as mathematics, physics, geography, and others. The majority of online exam platforms have selections that represent every shape. These parameters must be used by the candidates to construct a specific diagram. This procedure is both laborious and difficult. In such instances, applicants may skip sketching diagrams and figures to conserve time and answer more queries in the time remaining.
• Open-Book Examination Style
The style of online exams is sometimes compared to open-book tests. In contrast to traditional exam settings, where auxiliary resources are not permitted within the exam center, the digital format does not have this restriction. Preventing students from consulting their study guides during an online evaluation is challenging. Furthermore, there is a lack of responsibility during the exam session, jeopardizing the test's reliability.
An online examination approach has benefits and drawbacks. While technology keeps making processes easier for academic institutions, educators, and students, it does have limitations. Choosing the correct online examination system, on the other hand, will help you avoid such problems. You may acquire legitimate results faster with an easy-to-use, efficient, and secure testing platform that includes all of the newest AI-based techniques.